Executive Assistant

About the role

Teamswell, a high‑growth nearshore outsourcing company, is seeking a highly organized, proactive, and detail‑oriented Executive Assistant to support its leadership team. The role involves managing daily priorities, coordinating schedules, and ensuring administrative tasks are completed efficiently.

Key responsibilities

• Manage calendars, schedule meetings, send invitations, and handle schedule changes.
• Monitor and organize email inboxes, draft and proofread professional correspondence.
• Prepare and maintain documents, reports, spreadsheets, presentations, and digital files.
• Coordinate meetings, track tasks and deadlines, and remind executives of upcoming commitments.
• Conduct basic online research, arrange travel bookings, and support special projects.

Required profile

• Previous experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or similar support role.
• Strong written and verbal communication skills in English with high attention to detail.
• Ability to work independently, manage multiple tasks, and meet deadlines in a remote environment.
• Professional attitude, reliability, discretion with confidential information, and problem‑solving mindset.

Required skills

• Proficiency in Microsoft Office or Google Workspace (email, calendars, documents, spreadsheets).
• Familiarity with video‑conferencing platforms such as Zoom or Google Meet.
• Ability to use task‑management tools, digital calendars, and file‑sharing platforms.