Sales Administrative Assistant

About the role

The Sales Administrative Assistant acts as the operational backbone of the sales department. You will manage customer records, process orders, prepare sales reports and coordinate day-to-day administrative workflows between sales reps, customers and internal departments such as finance and operations. A voice note will be requested during screening.

Key responsibilities

• Generate sales quotes, proposals, purchase orders and customer invoices
• Maintain and update customer records, pipeline stages, contact data and activity logs in CRM systems such as Salesforce
• Compile weekly and monthly sales reports, commission trackers and inventory spreadsheets in Excel
• Answer inbound calls and emails, respond to shipping and product inquiries and resolve basic account issues
• Schedule meetings, coordinate travel, prepare slide decks and manage calendars for sales managers or executives
• Liaise with logistics, accounting and customer service to track shipments and ensure timely order fulfillment

Required profile

• High school diploma or equivalent; an Associate's or Bachelor's degree in business administration, communications or a related field is preferred
• 1 to 3+ years of experience in sales administration, customer service or general office support
• Exceptional communication, organization and multi-tasking skills, with strong attention to detail
• Good time management, ability to work independently and as part of a team, and flexibility to changing demands

Required skills

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) or Google Workspace
• Advanced Excel skills such as Pivot Tables, VLOOKUP/XLOOKUP and formulas
• Familiarity with CRM software (e.g. Salesforce) and ERP systems

What we offer

• Competitive pay in US dollars
• Paid extra hours
• Time-off flexibility
• 100% remote work
• International experience