Project & Operations Coordinator

About the role

Teamswell is a nearshore outsourcing company working for US companies, connecting small and medium-sized US businesses with skilled bilingual talent in Latin America. It is looking for a Project & Operations Coordinator who will provide administrative, accounting and project support to its EPC and Asset Management teams, keeping construction and operational activities organized.

Key responsibilities

• EPC & project support: day-to-day admin for active construction projects, maintaining documentation, reports, schedules, invoices, contracts and records
• Track project costs, invoices, purchase orders and commitments; coordinate with contractors, consultants and vendors
• Help prepare project status reports, support meetings and maintain project trackers and databases
• Asset management support: maintain asset records, reports, invoices and contracts, and support monthly, quarterly and annual reporting
• Track operating expenses, budgets and asset-level financial information; coordinate with asset managers, O&M providers, property owners and utilities
• Accounting and reporting: review invoices, help code and reconcile expenses, maintain spreadsheets and prepare recurring reports for management
• Work with Accounting and Finance teams and follow up on discrepancies
• Admin support: manage calendars and correspondence, keep electronic files organized, prepare presentation materials and maintain trackers

Required profile

• 2-5 years of experience in administration coordination, accounting, project coordination, operations or a related field
• Bachelor's degree in business, accounting, finance, project management or a related field preferred
• Strong organizational skills, attention to detail and comfort with financial information and spreadsheets
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Good written and verbal communication, self-motivated and able to work independently and as part of a team
• Discretion with confidential information; renewable energy, construction, infrastructure, real estate or project-based experience is a plus

Required skills

• Strong proficiency with Microsoft Excel and Microsoft Office
• Experience with accounting or ERP systems is a plus