Administrative Assistant with QuickBooks Experience

About the role

An office is looking for a detail-oriented, organized and reliable Administrative Assistant who will provide comprehensive administrative support to the team while owning day-to-day bookkeeping and financial workflows in QuickBooks. Advanced English is required.

Key responsibilities

• QuickBooks and bookkeeping: enter and categorize daily transactions, expenses and vendor bills; create, send and track client invoices and process payments; support month-end reconciliations, receipt organization and basic financial reporting.
• Office operations: manage calls, emails and correspondence; maintain organized digital filing systems; coordinate office supplies and vendor relationships.
• Support leadership with calendar management, meeting scheduling and travel arrangements.
• Act as a friendly point of contact for clients and vendors, and help with special projects, onboarding logistics and document preparation.

Required profile

• Advanced English.
• Knowledge of accounting principles and working knowledge of QuickBooks.
• Integrity, strong mathematical skills and understanding of data privacy standards.
• Soft skills: professionalism, communication, proactiveness, analytical thinking, teamwork, organization, risk identification, prioritization and attention to detail.

Required skills

• QuickBooks (online/desktop) for daily financial workflows, invoicing, expense coding, account reconciliation and financial reporting such as profit and loss and aging reports.
• Microsoft Excel and Google Sheets, including formulas, filtering and formatting.
• Calendar management and cloud organization with Google Drive, OneDrive, Gmail and Microsoft Word.
• Communication tools such as Slack/Teams and multi-line phone systems.