Senior Operations Executive Assistant

About the role

We are looking for a senior-level Operations Executive Assistant to take end‑to‑end ownership of administrative, field support, billing, and executive functions. This proactive problem‑solver will act as a strategic right‑hand to executive leadership.

Key responsibilities

• Manage accounts receivable, gather client documentation, and follow up on aging AR reports.
• Verify field work completion, maintain compliance logs, and audit administrative documentation.
• Oversee payroll administration, timecard verification, and employee record processing.
• Handle recruitment logistics, onboarding workflows, and vendor coordination.
• Track work orders from assignment to completion, ensuring proper documentation.
• Qualify inbound leads, prepare estimates and proposals, and monitor unsigned proposals.
• Maintain executive calendars, synthesize multi‑department updates, and produce executive summaries.
• Maintain safety records, incident reports, and ensure licenses and certifications are up to date.

Required profile

• Bilingual fluency in English and Spanish (read, write, speak).
• 5+ years senior administrative experience managing business operations, executive support, AR, HR/payroll, or office administration.
• Strong proactive ownership and ability to manage workflows without direct supervision.

What we offer

• Starting rate: $8.00 – $9.00 per hour.
• Health allowance.
• Retention bonus.
• Performance‑based pay raises (Month 3, Years 1 and 2).