Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is seeking a proactive Virtual Executive Assistant to support a senior executive at a fast‑growing US or Canadian startup. This fully remote role is open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will act as the right‑hand to the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Streamline internal processes, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project coordination.

Required profile

• Minimum 2 years in a leadership or supervisory role within customer service, operations, or account management.
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently and anticipate needs.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Career progression to Senior EA, Customer Success Manager, or Chief of Staff.