Virtual Executive Assistant to CEO (Remote)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support up to three fast‑growing startup CEOs across the US and Canada. This remote, full‑time contractor role focuses on building structure, improving processes, and keeping executives organized so they can focus on growth.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting.
• Design and maintain workflows, trackers, and documentation.
• Support project coordination, reporting, and process‑improvement initiatives.
• Coordinate with cross‑functional teams, track deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems.

Required profile

• At least 2 years of general work experience with a 2+ year tenure in one of the last three roles.
• Fluent English (C1 level) and reliable, proactive communication.
• Interest in AI and automation tools and a mindset focused on systems and scalability.
• Comfortable working in fast‑paced, remote environments.

Required skills

• Google Workspace
• Slack
• Notion
• AI automation tools

What we offer

• Base pay $1,200 USD/month, up to $1,600 USD with performance bonuses.
• Compensation reviews every six months and clear growth paths (Senior EA, CSM, Project Manager, Chief of Staff).
• 100 % remote work, fixed schedule, no overtime, weekends off.
• Global health insurance, paid holidays, vacation, sick days, parental leave, and 5‑week paid training.