Remote Financial Executive Assistant

About the role

Better is seeking a detail-oriented, analytical Executive Assistant – Finance & Operations to support the General Manager and operations team. The role covers financial analysis, accounting processes, administrative oversight and special projects, and sits beyond routine executive assistance or accounting. It is fully remote, full-time (40 hours per week, Monday to Friday, Eastern Time), paid at $12+ depending on experience.

Key responsibilities

• Support accounts receivable and accounts payable, including invoicing, payments and tenant and owner charges
• Maintain financial records, tracking systems and quality assurance controls for receivables, payables and utility payments
• Analyse expenses and profit margins, assist with financial reporting, reconciliations and KPI monitoring
• Take ownership of administrative processes, document them and oversee software platforms, user administration and updates
• Prepare KPI and performance reports for management, maintain audit trails and escalate findings
• Coordinate special projects, work with finance, operations, maintenance, leasing and HR, and maintain vendor documentation
• Manage warranty registrations, asset records and permit/regulatory documentation

Required profile

• Proven experience in finance, accounting, financial analysis, business operations or a related field
• Strong understanding of financial reporting, budgeting, accounts receivable/payable and reconciliations
• Ability to analyse financial data, track KPIs and prepare management reports
• Experience managing administrative processes, internal controls, documentation or quality assurance
• Strong organisation, attention to detail and excellent written and verbal communication
• Ability to work independently and make sound judgments

Required skills

• Microsoft Excel or Google Sheets
• Accounting, reporting or business management software
• Preferred: ERP platforms, reporting dashboards, project management tools, and property management experience