Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is seeking a proactive Virtual Executive Assistant to support a US or Canadian startup executive. This full‑time remote position is open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, Peru, or Nicaragua. You will help keep the executive’s day running smoothly while contributing to operational improvements across the organization.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Develop and refine workflows, create reports, maintain SOPs, and ensure accurate documentation.
• Coordinate internal projects, support data analysis, and facilitate cross‑team communication.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Demonstrated ability to work independently and proactively.

Required skills

• Google Workspace
• Slack
• Notion
• Enthusiasm for AI tools and automation

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with raises every six months.
• Fixed schedule, no overtime, weekends off, paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance, 5‑week paid training, and clear growth paths to Senior EA, CSM, or Chief of Staff.
• 100 % remote work forever and a supportive, high‑performing team (Glassdoor rating 4.7/5).