Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a senior executive in the US or Canada. The role is fully remote and open to candidates living in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will combine high‑level administrative support with operational improvements to keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Streamline workflows, conduct data analysis, prepare reports, and maintain SOPs and documentation.
• Coordinate internal projects and facilitate cross‑team communication.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Demonstrated ability to work independently, stay proactive, and handle ambiguity.
• Experience with Google Workspace, Slack, Notion, and a strong interest in AI tools.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI‑assisted productivity applications)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Long‑term growth paths to Senior EA, Customer Success Manager, or Chief of Staff.
• 100 % remote work forever.