Remote Property Management & Accounting Specialist

About the role

A growing property management company is looking for an experienced Property Management Operations & Accounting Specialist to oversee day-to-day operations, financial administration and administrative processes. The role combines property management expertise, accounting knowledge and operational coordination, and includes improving internal workflows, documenting procedures and building organized systems. It is fully remote, with a schedule of Monday to Friday, 9:00 AM to 5:00 PM Pacific Time.

Key responsibilities

• Oversee day-to-day property management and administrative operations, coordinate maintenance requests and liaise with tenants, property owners and vendors.
• Handle leasing inquiries, tenant communications, lease renewals, new property onboarding and property management agreements.
• Prepare lease agreements, disclosures and addenda using DocuSign, and keep property records, contracts and documents accurate and organized.
• Maintain financial records, perform bank reconciliations, investigate discrepancies, and manage accounts payable, accounts receivable and vendor payments.
• Review property ledgers, monitor outstanding balances and payment activity, and support accurate financial reporting.
• Evaluate business processes, develop and document workflows and SOPs, and use Notion to organize internal documentation.
• Handle general office administration, including filing, reports, presentations, meeting organization and office supplies.

Required profile

• 3+ years of experience in the property management industry, preferably supporting U.S.-based companies.
• Strong accounting knowledge, including bank reconciliations, payment administration and ledger management.
• Experience preparing lease agreements, managing renewals and handling onboarding documentation.
• Fluent English and Spanish, with strong communication skills.
• Ability to work independently, take initiative and manage multiple responsibilities without extensive supervision.

Required skills

• Property management software such as Rent Manager (preferred), AppFolio, Buildium, Yardi or comparable platforms.
• Familiarity with accounting software and financial reporting.
• Preferred: QuickBooks, DocuSign and Notion.

What we offer

• Pay of $12-$15 USD per hour depending on experience.
• Monday to Friday schedule, 9:00 AM to 5:00 PM Pacific Time.