Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is seeking a proactive Virtual Executive Assistant to support a senior executive at a fast‑growing startup. The role is fully remote and open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will act as the right‑hand for the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Streamline internal processes, create SOPs, and maintain accurate documentation.
• Conduct data analysis, generate reports, and support project coordination.
• Facilitate communication across teams using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Team Lead, Operations Manager, Trainer, Account Manager).
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently, prioritize tasks, and thrive in a fast‑paced environment.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack.
• Familiarity with Notion.

What we offer

• Base salary of $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Clear career paths to Senior EA, Customer Success Manager, or Chief of Staff.