Virtual Executive Assistant to CEO (Remote)

About the role

Viva is seeking a Remote Executive Assistant to support fast‑growing US and Canadian startups. You will work directly with up to three CEOs, taking ownership of administrative and operational tasks to keep leaders organized and ahead of their priorities.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting.
• Build and improve workflows, trackers, and documentation.
• Support projects, reporting, and process‑improvement initiatives.
• Coordinate across teams and stakeholders, tracking deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems.

Required profile

• 2+ years of general work experience with at least one role held for 2+ years.
• Fluent English (C1 level).
• Detail‑oriented, execution‑focused, and comfortable thinking in systems.
• Enjoy fast‑paced environments, learning new tools, and continuous feedback.
• Excited about AI and automation tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Full‑time contractor role with $1,200 USD base salary, up to $1,600 USD total monthly.
• Performance bonuses, salary reviews every 6 months.
• Global health insurance (medical, dental, vision, mental health).
• Paid holidays, vacation, sick days, parental leave, and family‑care days.
• 5‑week paid training plus ongoing coaching.
• Clear growth paths to Senior EA, CSM, Project/Operations Manager, or Chief of Staff.