Virtual Executive Assistant to CEO (Remote)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support up to three fast‑growing startup CEOs across the US and Canada. This fully remote, full‑time contractor role focuses on building structure, streamlining processes, and keeping executives ahead of their priorities.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting.
• Design and maintain workflows, trackers, and documentation for operational efficiency.
• Support cross‑functional projects, reporting, and process‑improvement initiatives.
• Coordinate with teams and stakeholders to track deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems and tools.

Required profile

• Minimum 2 + years of general work experience with at least one role held for 2 + years.
• Fluent English (C1 level) and strong written communication.
• Detail‑oriented, execution‑focused, and comfortable working in fast‑paced environments.
• Interest in AI and automation tools and a proactive, confident attitude.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base pay $1,200 USD/month, up to $1,600 USD with performance bonuses.
• Compensation reviews every six months and additional bonuses.
• Clear growth paths to Senior EA, CSM, Project Manager, or Chief of Staff.
• 100 % remote work with fixed schedules, no overtime, weekends off.
• Global health insurance, paid parental leave, 5‑week paid training, and ongoing coaching.