Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a senior executive in the US or Canada. The role is fully remote and open to candidates based in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, Peru, or Nicaragua. You will bring your leadership experience from customer‑service or operations environments to keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Streamline internal workflows, create SOPs, and maintain documentation.
• Prepare data analyses, reports, and presentations to support decision‑making.
• Coordinate cross‑functional projects and ensure timely follow‑up on action items.

Required profile

• Minimum 2 years in a supervisory or leadership role (e.g., Team Lead, Operations Manager, Trainer, Account Manager).
• Strong written and spoken English (C1 level).
• Experience with at least one long‑term role of 2 + years.
• Self‑starter who acts proactively without being asked.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Clear career paths to Senior EA, Customer Success Manager, or Chief of Staff.