Legal Executive Virtual Assistant

About the role

We are seeking an exceptionally tenured, high‑performing Legal Executive Assistant to provide high‑level C‑suite support and streamline day‑to‑day operations. In this role you will act as the primary operational force—managing executive workflows, legal document generation, high‑priority inbox/calendar triage, and property‑management vendor coordination.

Key responsibilities

• Legal workflow & document execution: handle primary data input, draft legal documents, transcribe audio dictations, and use AI legal tools (Spellbook) to research, extract insights and format final documents.
• Executive inbox & calendar management: review the executive inbox daily, deliver a prioritized task and email digest, draft professional correspondence, and proactively manage complex scheduling and calendar conflicts.
• Inbound call screening & lead triage: serve as the first point of contact for client calls, screen, qualify and triage inquiries to determine urgency and business fit before escalation.
• Property vendor & operations coordination: act as the main contact for property vendors (handymen, plumbers, landscapers), manage scheduling and dispatch, liaise with the office accountant on bills and invoices, and handle tenant maintenance requests and rental leads via rental portals.

Required profile

• 2+ years of experience as an Executive Assistant, Senior Legal Assistant, or Operations Coordinator supporting C‑level executives or senior partners.
• Strong familiarity with AI tools in business/legal workflows; experience with Spellbook or similar legal AI software is a major plus.
• Advanced proficiency (top 10%) in Microsoft Word (formatting, document generation) and Microsoft Excel (data management, tracking).
• Exceptional verbal and written communication with an eagle eye for detail, proofreading and spelling.
• Proven track record of proactivity, autonomy, and sound judgment in screening leads and prioritizing tasks.

Required skills

• Spellbook (legal AI tool)
• Microsoft Word
• Microsoft Excel

What we offer

• Starting rate $8–$9 per hour
• Health allowance
• Retention bonus
• Performance‑based pay raises at month 3, year 1 and year 2