Executive Virtual Assistant

About the role

We are looking for a proactive, tech‑forward Executive Virtual Assistant to support our growing team. You will not only manage schedules and inboxes but also drive efficiency by leveraging AI tools and workflow automations.

Key responsibilities

• Calendar Management: complex scheduling, time‑zone coordination, appointment confirmation.
• Email & Inbox Operations: triage, draft replies, prioritize urgent requests.
• Client Coordination: set appointments, verify attendance, maintain stakeholder communication.
• Proactive Meeting Prep: gather documents, agendas, and background materials from Google Drive.
• AI Tool Integration: use AI solutions in Gmail, Google Drive, and Canva to surface files and draft communications.
• Workflow Automation: build and deploy AI automations with platforms such as Claude or Cowork.
• Process Optimization: continuously improve administrative workflows.
• Bonus tasks: light newsletter design in Canva and data‑entry for internal tracking systems.

Required profile

• 2+ years experience as an Executive Assistant, Virtual Assistant, or Operations Support specialist.
• Hands‑on experience with generative AI platforms (Claude, ChatGPT) and workflow integration tools.
• Master‑level proficiency with Google Workspace (Calendar, Gmail, Drive, Docs, Sheets).
• Highly proactive, able to anticipate needs and work autonomously.
• Excellent written and verbal English communication.
• Basic Canva or email‑design experience is a plus.

Required skills

• Claude
• ChatGPT
• Google Calendar
• Gmail
• Google Drive
• Google Docs
• Google Sheets
• Cowork
• Canva

What we offer

• Starting rate of $6.00 per hour.
• Health allowance.
• Retention bonus and performance‑based raises.