Virtual Executive Assistant to CEO – Remote

About the role

Viva is looking for a proactive Virtual Executive Assistant to support up to three fast‑growing startup CEOs across the US and Canada. This fully remote, full‑time contractor role focuses on building structure, streamlining processes, and keeping executives one step ahead.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting.
• Design and maintain workflows, trackers, and documentation.
• Support project coordination, reporting, and process‑improvement initiatives.
• Facilitate cross‑team communication and stakeholder alignment.
• Track deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose scalable systems.

Required profile

• At least 2 years of general work experience with a 2+ year tenure in one of the last three roles.
• Fluent English (C1 level).
• Detail‑oriented, execution‑focused, and comfortable working in fast‑paced environments.
• Interest in AI and automation tools.

Required skills

• Google Workspace
• Slack
• Notion
• AI automation tools

What we offer

• Base pay $1,200 USD/month, up to $1,600 USD with performance bonuses.
• Compensation reviews every 6 months and regular raises.
• Global health insurance (medical, dental, vision, mental health).
• Paid holidays, vacation, sick days, parental leave, and family‑care days.
• 5‑week paid training plus ongoing coaching.
• Clear growth paths to Senior EA, CSM, Project Manager, or Chief of Staff.