Virtual Executive Assistant to CEO (Remote)

About the role

Viva is looking for a remote Virtual Executive Assistant to support fast‑growing US and Canadian startups. This is not a traditional assistant role – you will own tasks, anticipate executive needs, and help leaders succeed every day. The position is open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, Peru, and Mexico.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting for up to three executives.
• Design and improve workflows, trackers, and documentation to streamline operations.
• Support projects, generate reports, and drive process improvements.
• Coordinate across teams and stakeholders, tracking deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems and tools.

Required profile

• Enjoy building structure, improving processes, and thinking in systems.
• Detail‑oriented, execution‑focused, and comfortable in fast‑paced environments.
• Seek growth, feedback, and long‑term career development.
• Fluent English (C1) with at least 2 years of general work experience and a stable employment history.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack.
• Familiarity with Notion.
• Interest in AI and automation tools.

What we offer

• Full‑time contractor role with a base of $1,200 USD, up to $1,600 USD total per month.
• Performance bonuses, salary reviews every six months, and clear growth paths (Senior EA, CSM, Project/Operations Manager, Chief of Staff).
• 100 % remote work forever, fixed schedules, no overtime, weekends off.
• Global health insurance (medical, dental, vision, mental health), paid holidays, vacation, sick days, family care days, and parental leave.
• Five‑week paid training plus ongoing coaching.