Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is seeking a proactive Virtual Executive Assistant to support a senior executive in a fast‑growing US or Canadian startup. The role is fully remote and open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, Peru, or Nicaragua. You will leverage your leadership experience to keep the executive’s day running smoothly and help improve internal processes.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Develop and refine workflows, create reports, maintain SOPs and documentation, and coordinate cross‑functional projects.
• Analyze data to support decision‑making and drive operational efficiency.

Required profile

• Minimum 2 years in a leadership role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, or Account Manager.
• Fluent English (C1 level) – written and spoken.
• Demonstrated ability to work independently, stay proactive, and handle multiple priorities.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with raises every six months.
• Fixed schedule, no overtime, weekends off, paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance, 5‑week paid training, and clear growth paths to Senior EA, CSM, or Chief of Staff.
• 100 % remote work forever and a supportive, high‑performing team.