Executive Virtual Assistant for Startup Leaders

About the role

Viva is seeking a proactive Virtual Assistant to support a high‑level executive at a fast‑growing US or Canadian startup. This full‑time remote position is open to candidates based anywhere in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will act as the right hand of the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Analyze data, generate reports, and maintain SOPs, documentation, and project trackers.
• Identify and implement workflow enhancements to increase efficiency.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Strong command of English (C1 level) – both written and spoken.
• Demonstrated ability to work independently, anticipate needs, and act without prompting.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack for team communication.
• Familiarity with Notion for documentation and project management.

What we offer

• Base salary of $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work for life.
• Five‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.