Executive Assistant (Remote, US Business Hours)

About the role

We are looking for an experienced Executive Assistant to support US‑based executives and teams on a remote, independent‑contract basis. The role works during US business hours and focuses on managing calendars, communications, travel logistics and general administration for high‑performing leaders.

Key responsibilities

• Coordinate executive calendars and inboxes across time zones, flagging priority items.
• Arrange travel, reservations, reminders and personal logistics for executives.
• Prepare and organize documents, meeting notes, reports and shared files.
• Enter and verify data in spreadsheets, databases and CRMs, keeping records up‑to‑date.
• Respond professionally to routine requests, follow up on outstanding information and keep stakeholders informed.
• Track deadlines, surface issues early and ensure task completion.

Required profile

• Minimum 2 years of experience in executive, personal, virtual or administrative support.
• Fluent written and spoken English with strong attention to detail and confidentiality.
• Proven ability to organise priorities, maintain records and follow through without repeated reminders.
• Experience handling the responsibilities listed above and ability to provide concrete examples.

Required skills

• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
• Microsoft Office (Outlook, Word, Excel, PowerPoint).