Virtual Executive Assistant to CEO (Remote)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support up to three fast‑growing startup CEOs across the US and Canada. This remote, full‑time contractor role focuses on building structure, improving processes, and keeping executives one step ahead.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting.
• Create and refine workflows, trackers, and documentation.
• Support project coordination, reporting, and process improvement initiatives.
• Facilitate communication across teams and stakeholders, tracking deadlines and deliverables.
• Identify inefficiencies and propose better systems.

Required profile

• At least 2 years of general work experience with a 2+ year tenure in one of the last three roles.
• Fluent English (C1 level) and detail‑oriented mindset.
• Comfortable with AI and automation tools and eager to learn new technologies.
• Reliable, proactive communicator who thrives in fast‑paced environments.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base pay $1,200 USD/month, up to $1,600 USD with performance bonuses.
• Compensation reviews every six months and clear growth paths (Senior EA, CSM, Project Manager, Chief of Staff).
• 100 % remote work, fixed schedule, weekends off.
• Global health insurance, paid parental leave, 5‑week paid training, and ongoing coaching.