Virtual Executive Assistant to CEO – Remote

About the role

Viva is looking for a remote Virtual Executive Assistant to support fast‑growing US and Canadian startups. You will work directly with CEOs, helping them stay organized, anticipate needs, and drive efficiency across their daily operations.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements, and expense reporting.
• Build and improve workflows, trackers, and documentation.
• Support projects, reporting, and process‑improvement initiatives.
• Coordinate across teams and stakeholders to ensure smooth execution.
• Track deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems.

Required profile

• 2+ years of general work experience with at least one role held for 2+ years.
• Fluent English (C1 level).
• Detail‑oriented, execution‑focused, and comfortable communicating with leaders.
• Enjoy building structure, improving processes, and thriving in fast‑paced environments.
• Passionate about AI and automation tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Full‑time contractor role with $1,200 USD base salary, up to $1,600 USD total monthly earnings.
• Performance bonuses, salary reviews every 6 months, and raises.
• 100% remote work with fixed schedules, no overtime, weekends off.
• Clear growth paths to Senior EA, CSM, Project Manager, or Chief of Staff.
• Global health insurance (medical, dental, vision, mental health), paid holidays, vacation, sick days, family care days, and parental leave.
• 5‑week paid training plus ongoing coaching.