Virtual Executive Assistant to CEO (Remote)

About the role

We are looking for a proactive Virtual Executive Assistant to support the CEO and other senior leaders of fast‑growing US and Canadian startups. The role is fully remote and focuses on anticipating needs, streamlining operations, and helping executives stay ahead of their priorities.

Key responsibilities

• Manage calendars, inboxes, meeting logistics, travel arrangements and expense reporting for up to three executives.
• Design, maintain and improve workflows, trackers and documentation to increase efficiency.
• Support project coordination, reporting and process‑improvement initiatives.
• Coordinate cross‑functional communication with teams and stakeholders.
• Track deadlines, dependencies and deliverables, and flag potential bottlenecks.
• Identify inefficiencies and propose better systems or tools.

Required profile

• 2+ years of general work experience with at least one role held for 2+ years.
• Fluent English (C1 level) and strong written communication.
• Detail‑oriented, execution‑focused and comfortable working in fast‑paced environments.
• Enjoy building structure, improving processes and thinking in systems.
• Motivated by growth, feedback and long‑term career development.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Full‑time contractor role with a base of $1,200 USD per month, up to $1,600 USD including performance bonuses.
• Compensation reviews every six months and clear promotion paths (Senior EA, CSM, Project Manager, Chief of Staff).
• 100 % remote work with fixed schedules, no overtime and weekends off.
• Global health insurance (medical, dental, vision, mental health) and paid parental leave.
• 5‑week paid training, ongoing coaching and a supportive, mission‑driven culture.