Virtual Assistant to CEO (Remote)

About the role

Viva is looking for a Remote Executive Assistant to support fast‑growing US and Canadian startups. This is a proactive, ownership‑driven position where you will help CEOs stay organized, anticipate needs, and drive efficiency.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements and expense reporting for up to three executives.
• Build and improve workflows, trackers, and documentation to streamline operations.
• Support projects, reporting, and process‑improvement initiatives across teams.
• Coordinate deadlines, dependencies, and deliverables while identifying inefficiencies.

Required profile

• 2+ years of general work experience with at least one role held for 2+ years.
• Fluent English (C1 level) and detail‑oriented mindset.
• Comfortable working in fast‑paced, remote environments and eager for long‑term growth.

Required skills

• Google Workspace
• Slack
• Notion
• AI and automation tools

What we offer

• Full‑time contractor role with base pay $1,200 USD, up to $1,600 USD total per month.
• Performance bonuses, salary reviews every 6 months, and comprehensive benefits including global health insurance, paid holidays, parental leave, and 5‑week paid training.
• Clear career paths to Senior EA, CSM, Project Manager, or Chief of Staff.
• 100% remote work with fixed schedules and work‑life balance.