Remote Executive Assistant to CEO

About the role

Viva is looking for a proactive Remote Executive Assistant to support up to three fast‑growing startup CEOs across the US and Canada. This role goes beyond traditional admin tasks – you will own processes, anticipate needs, and help leaders stay ahead in a dynamic environment.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements and expense reporting.
• Build and refine workflows, trackers, and documentation to improve operational efficiency.
• Support project coordination, reporting, and process‑improvement initiatives.
• Coordinate with cross‑functional teams, track deadlines, dependencies and deliverables.
• Identify inefficiencies and propose better systems and tools.

Required profile

• Minimum 2 years of professional experience with at least one role held for 2 + years.
• Fluent English (C1 level) and detail‑oriented mindset.
• Comfortable working in fast‑paced startup settings and eager to learn new tools.
• Reliable, proactive communicator who enjoys building structure.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Full‑time contractor role with base pay $1,200 USD, up to $1,600 USD including performance bonuses.
• Compensation reviews every six months and clear growth paths (Senior EA, CSM, Project Manager, Chief of Staff).
• 100 % remote work, fixed schedule, weekends off.
• Global health insurance, paid parental leave, paid holidays, vacation and sick days.
• 5‑week paid training and ongoing coaching.