Executive Assistant – Business Development (Remote)

About the role

Vertical Data is seeking an Executive Assistant to provide direct support to the Head of Business Development and dotted‑line assistance to the Chief Operating Officer. The role ensures the Sales & Business Development organization runs smoothly across multiple time zones while handling confidential information and executive priorities.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate travel logistics for senior leaders.
• Act as a communication bridge between the Head of Business Development, sales teams, and internal departments such as Operations, Finance, Corporate Development, and Marketing.
• Maintain accurate CRM records, sales reporting, and pipeline tracking, and follow up on required updates.
• Draft, proofread, and distribute professional correspondence and briefing materials for executive, partner, customer, and investor meetings.
• Prepare agendas, take meeting notes, track action items, and ensure deadlines are met.
• Support recruitment and onboarding processes for the sales team when needed.

Required profile

• Minimum 5 years of experience as an Executive Assistant or in a comparable role.
• Fully bilingual in English and Spanish, both written and spoken.
• Proven ability to handle highly confidential and sensitive information independently.
• Strong judgment, proactive problem‑solving, and the capacity to anticipate executive needs.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.
• Experience using CRM tools such as Salesforce or HubSpot.