Estate Planning Signing Coordinator (Remote)

About the role

A U.S.-based estate planning and probate law firm serving families in Texas and Illinois is hiring a Signing Coordinator on a 100% remote basis. The role owns the final step of an estate plan: scheduling the signing, coordinating mobile notaries, reviewing returned documents and delivering a fully executed set to the case manager. The position is full-time, paid $1,200 USD per month, and is open to candidates in Latin America working U.S. Central Time business hours.

Key responsibilities

• Contact clients after their documents are approved to schedule the date, time and location of the signing.
• Compile each client's documents into a complete, correctly ordered PDF signing packet.
• Book mobile notaries, verify that two witnesses will attend, and send clear, detailed instructions.
• Follow up until signings are confirmed and notaries return scans promptly.
• Rigorously review every returned page for missing signatures, initials, dates, seals or witness details.
• Coordinate corrections or re-signings and deliver the final executed set to the case manager.
• Vet and recruit reliable mobile notaries, starting in Texas and expanding to other states.

Required profile

• Fluent, professional English with a patient and personable phone presence.
• Strong attention to detail across long, complex legal documents.
• Flexibility to work U.S. Central Time business hours and be reachable for scheduled signings during evenings and weekends.
• Persistent follow-up discipline by email, phone and text, and an organized system for tracking multiple signings at once.
• Reliable personal computer, high-speed internet and a quiet workspace for client calls.
• Bonus: fluent Spanish; experience in a law firm, title company, real estate closings or loan signing; familiarity with estate planning documents, notary requirements or tools such as Clio and Dialpad.

Required skills

• Clio and Dialpad
• Adobe Acrobat
• AI tools (e.g., Claude)