Administrative Assistant (Remote – Latin America)

About the role

We are looking for a remote Administrative Assistant to support the operational and administrative functions of Datacenters.com Group across Latin America. The role involves maintaining accurate CRM records, coordinating contracts, and providing back‑office support to internal teams. You will work independently, ensuring processes run smoothly and efficiently.

Key responsibilities

• Maintain up‑to‑date CRM records, including leads, deals, contacts and activities.
• Tri­age inbound inquiries, route them to the appropriate brand and team member.
• Coordinate contract workflows: prepare, send, track, file and follow up on agreements.
• Organize data rooms and shared‑drive structures, ensuring proper naming and versioning.
• Schedule calls and meetings across time zones and prepare recurring reports using Excel or Google Sheets.
• Send templated emails, questionnaires and record responses in the CRM.
• Manage follow‑up on outstanding information and pending approvals.
• Create and format supporting materials such as one‑pagers and presentations.

Required profile

• 1–3 years of experience in an administrative, operations or sales support role.
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication in English.
• Ability to handle confidential information with discretion.
• Proactive problem‑solver who asks questions when unclear.
• Ability to prioritize tasks and manage time effectively in a remote environment.
• Task‑oriented approach with focus on accuracy and follow‑through.

Required skills

• Microsoft Excel
• Microsoft Office (Word, PowerPoint)
• Canva