Virtual Assistant to CEO (Remote)

About the role

Join Viva as a Remote Executive Assistant supporting fast‑growing US and Canadian startups. You will work closely with up to three CEOs, taking ownership of administrative and operational tasks to help them stay ahead.

Key responsibilities

• Manage calendars, inboxes, meetings, travel arrangements and expense reporting.
• Build and improve workflows, trackers and documentation.
• Support projects, reporting and process‑improvement initiatives.
• Coordinate across teams and stakeholders, tracking deadlines, dependencies and deliverables.
• Identify inefficiencies and propose better systems.

Required profile

• 2+ years of general work experience with at least one role held for 2+ years.
• Fluent English (C‑level).
• Detail‑oriented, execution‑focused and comfortable communicating with leaders.
• Enthusiastic about AI and automation tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Full‑time contractor paying $1,200 USD base, up to $1,600 USD per month.
• Performance bonuses, salary reviews every 6 months.
• Global health insurance, paid holidays, vacation, sick days and family care days.
• Paid parental leave, flexible parent policies.
• 5‑week paid training and ongoing coaching.
• Clear growth paths to Senior EA, CSM, Project/Operations Manager or Chief of Staff.