Construction Operations & Project Coordination Virtual Assistant

About the role

This virtual assistant position supports daily communication with field crews, coordinates project activities, prepares reports, and handles administrative tasks. The role acts as a bridge between owners, field teams, vendors, and clients to keep construction projects organized and on schedule.

Key responsibilities

• Coordinate daily communication with Spanish‑speaking crews, subcontractors, and vendors.
• Conduct regular follow‑ups on project progress, schedules, and outstanding tasks.
• Collect job‑site updates, photos, and completed‑work information.
• Prepare daily reports for planning and project tracking.
• Assist with estimates, project scopes, material lists, and vendor orders.
• Maintain project spreadsheets, documentation, and operational records.
• Utilize AI tools such as Claude to support administrative and project‑related tasks.

Required profile

• Fluent in English and Spanish with strong verbal communication and active listening.
• Excellent organization, follow‑up abilities, and detail‑orientation.
• Proactive, dependable, and comfortable interacting with diverse field teams.
• Quick learner who can adapt to new processes and systems.

Required skills

• Proficiency with Google Workspace, Google Sheets, and Google Drive.
• Comfortable using AI productivity tools (e.g., Claude).